Terms of Service
These terms govern your use of mysite-name's professional photography services across England. Please read them carefully before booking any services to ensure a clear understanding of our photography process, client responsibilities, and service procedures.
1. Service Agreement
By booking our photography services—whether for events, portraits, or commercial work—you agree to these terms. Our photography services operate in compliance with relevant UK business regulations and creative industry standards.
We provide professional photography services through our experienced team across England.
2. Service Scope and Creative Standards
Our services include event photography, portrait sessions, commercial photography, and image editing. We focus on providing quality photography services using professional equipment and creative techniques suitable for different occasions and requirements.
While we perform services to professional standards, photography outcomes can be influenced by weather conditions, venue restrictions, and participant cooperation. We provide creative direction while working with the conditions presented.
3. Client Responsibilities
To ensure successful photography sessions, clients agree to:
- Provide accurate event information and venue details
- Communicate any specific photography requirements or restrictions
- Inform us of any important moments or key participants to capture
- Ensure venue access and necessary permissions for photography
- Coordinate with participants regarding photography arrangements
- Adhere to agreed timelines and schedules
Clear communication and proper planning help us provide the best possible photography experiences.
4. Venue Access and Photography Permissions
Clients are responsible for ensuring we have access to photography locations and any required permissions. Venues with strict photography rules or limited access may affect our ability to capture certain shots. We reserve the right to follow venue regulations and adjust our approach accordingly.
We cannot photograph in locations where photography is prohibited or where access is unreasonably restricted.
5. Booking and Session Confirmation
Sessions are confirmed upon receipt of booking request and deposit payment. Specific photography requirements will be discussed during the planning process. Last-minute changes to session requirements may affect pricing and timing.
Session timing may be adjusted based on weather conditions, venue availability, and other practical considerations.
6. Pricing and Payment Terms
Service fees are as detailed in your photography package and payable according to our payment schedule. Additional charges may apply for extended coverage, travel outside standard areas, or special editing requests. Final payment is due before image delivery unless alternative arrangements are agreed in writing.
We accept various payment methods including bank transfer, debit cards, and major credit cards. Prices are subject to change with reasonable notice for new bookings.
7. Photography and Working Protocols
We maintain professional conduct during all photography sessions, respecting venues, participants, and event flow. We work discreetly during ceremonies and formal events while capturing essential moments. For portrait sessions, we provide clear direction while maintaining a comfortable atmosphere.
We maintain appropriate insurance but cannot accept responsibility for venue restrictions or participant behaviour affecting photography opportunities.
8. Cancellation and Rescheduling
Sessions may be rescheduled without charge with 14 days notice for events and 7 days notice for portraits. Cancellations within these periods may incur retention of the deposit. Weather-related rescheduling for outdoor sessions will be accommodated at the earliest available opportunity.
We understand that circumstances change and will make reasonable efforts to accommodate genuine emergency situations with appropriate notice.
9. Image Delivery and Editing
We deliver professionally edited images within the timeframe specified in your package. Basic editing includes colour correction, exposure adjustment, and cropping. Additional retouching services may be available at extra cost. We select the best images from your session for delivery.
We maintain artistic discretion in image selection and editing style while considering client preferences discussed during planning.
10. Copyright and Usage Rights
We retain copyright of all images created. Clients receive usage rights as specified in their photography package, typically including personal use and printing rights. Commercial use requires separate licensing. We reserve the right to use images for our portfolio unless otherwise agreed in writing.
Clients may request additional usage rights or purchase full copyright transfer, subject to separate agreement and fees.
11. Model Release and Privacy
For sessions involving individuals other than the booking client, we require appropriate model releases for portfolio use. We respect individual privacy preferences and will not use images containing identifiable individuals without necessary permissions.
Clients are responsible for obtaining necessary permissions for participants in group shots or event coverage where portfolio use is anticipated.
12. Weather and External Conditions
For outdoor sessions, we monitor weather conditions and will discuss contingency plans if poor weather is forecast. We can work in various weather conditions with appropriate preparation, but may recommend rescheduling if conditions severely impact photography quality or safety.
Clients should consider weather-appropriate clothing and backup locations for outdoor sessions.
13. Liability Limitations
Our liability for photography services is limited to the service fees paid. We cannot accept responsibility for venue restrictions, weather conditions, participant non-cooperation, or circumstances beyond our reasonable control affecting photography opportunities.
We maintain appropriate insurance and follow industry best practices in all our photography services.
14. Terms Modification
We reserve the right to update these terms periodically to reflect changes in our services, UK regulations, or photography industry practices. The current terms are always available on our website, and continued use of our services constitutes acceptance of any updates.
For questions about these terms or our photography services, contact us at: [email protected].